Conditions of Hire


  • Payment: All outstanding monies must be settled within 24 hours of the function no invoices will be sent.
  • The relevant room hire fee to be submitted with the booking form:
  • Any deposits paid will not be refundable unless event/ numbers are cancelled before 7 days of the event date.
  • All bookings are subject to the overall Sailing/Social Programme and general Club commitment. The application must be made by a member of the Club (18yrs and over for him/her self, his/her parents or his/her children).
  • Catering must be arranged through the Bar & Catering Manager; no food purchased outside the Club is allowed to be consumed in the Club House as per the Club’s bye-laws, please make sure all attendees are aware of this.
  • All alcohol consumed on the premises must be purchased through the bar.
  • The seating capacity is limited (subject to menu limitations).
  • Once the booking has been confirmed in writing, if a live band is performing, this must be brought to the attention of the General Manager, Bar & Catering Manager and Office.
  • Event organisers will be expected to arrange the lifting and re-laying of carpets for the event and leave the area in a clean and tidy state after the function.
  • Please note it is a LEGAL REQUIREMENT that a list of non-members must be handed to the Office at least 2 days in advance of the function.
  • Please be reminded that all guests are the responsibility of their Sponsor, as detailed in Rule 49.
  • Please note that the Club is open to all Club Members at all times.
  • Members are reminded that until written confirmation of a booking is received (3 - 6 weeks), the request should not be regarded as having been accepted.
  • Poole Yacht Club operates a No Smoking Policy throughout the Club House and within 10ft of the building, please make sure all attendees are aware of this.
  • Function bookings cannot be more than 6 months in advance unless it is a wedding.
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